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How to Change Default Printer Settings (Windows, Mac, Word, Chrome, Tally & SAP Guide)

ByMohd Gulam Ali Feb 14, 2026

Is your computer sending print jobs to the wrong printer? Don’t worry — here’s a complete step-by-step guide on how to change default printer settings across Windows, Mac, Word, Chrome, Tally Prime, SAP, and BUSY.

⚠️ Important: Changing the default printer is not just an OS setting. While you select it inside Windows or macOS, the final behavior also depends on the printer’s hardware firmware configuration and installed drivers. If firmware is outdated, default settings may reset automatically.

🖨️ How to Change Default Printer in Windows 10 & 11 Method 1 – Quick Method (Recommended)

Press Win + I → Open Settings

Click Bluetooth & Devices

Select Printers & Scanners

Turn OFF “Let Windows manage my default printer”

Click your preferred printer

Select Set as Default

✅ Done! Your system will now use this printer automatically.

Method 2 – Control Panel (Advanced Users)

Open Control Panel

Click Devices and Printers

Right-click your printer

Choose Set as default printer

🍎 How to Change Default Printer on Mac

Click Apple Menu

Go to System Settings

Select Printers & Scanners

At the bottom, choose your preferred printer from the Default Printer dropdown

If the printer doesn’t stay selected:

Update printer firmware

Reinstall driver

Again — it’s not purely OS-based. Hardware firmware stability matters.

📄 How to Change Default Printer in Word

Open Microsoft Word

Go to File → Print

Choose desired printer

Print once

Word remembers the last used printer for that session.

⚠️ For permanent default:
Change it in Windows or Mac system settings.

🌐 How to Change Default Printer in Chrome

Open Chrome

Press Ctrl + P

Click Destination

Choose preferred printer

Click Manage → Set system default

Chrome follows system default printer settings.

🧾 How to Change Default Printer in Tally Prime

Open Tally Prime

Go to Gateway of Tally

Press Alt + P (Print)

Select printer

Set as default in print configuration

For company-level default:

Configure printer in F12 settings.

🏢 How to Change Default Printer in SAP

In SAP:

Go to System → User Profile → Own Data

Open Defaults tab

Set your default printer under Output Device

Save

SAP overrides Windows default printer.

📊 How to Change Default Printer in BUSY Accounting Software

Open BUSY

Go to Administration

Select Configuration

Choose Printer Settings

Select default printer

BUSY uses its own printer configuration system.

⚠️ Why Default Printer Keeps Changing?

Common reasons:

Windows “Let Windows manage default printer” enabled

Network printer disconnects

Printer firmware outdated

Driver conflicts

Print server overrides

👉 Always check firmware version from printer control panel or manufacturer website.

🧠 Quick 10-Line Summary

Default printer can be changed in Windows & Mac.

Turn off auto-manage option in Windows.

Word and Chrome follow system settings.

SAP and Tally use internal printer settings.

BUSY has separate configuration.

Firmware affects stability.

Network printers may override defaults.

Updating drivers helps.

No cost required ($0).

Takes less than 2 minutes.

❓ FAQ (Optimized for AI Overviews) How to change default printer in Windows 10 & 11?

Go to Settings → Printers & Scanners → Turn off auto-manage → Set preferred printer as default.

How to change default printer on Mac?

Open System Settings → Printers & Scanners → Select default printer from dropdown.

How to change default printer in Word?

Word uses the system default printer. Change it in Windows or Mac settings.

How to change default printer in Tally Prime?

Use Alt + P (Print) and configure printer settings.

Why does my default printer keep changing?

It may be due to Windows auto-manage feature or outdated printer firmware.

Is default printer setting only an OS feature?

No. It also depends on printer hardware firmware and driver configuration.

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